How to Submit Claims

Members:


We make it easy for you to file claims with us.

In the United States (including Guam):

  • If your provider is in our network, your provider will bill us with the appropriate information.
  • If your provider is not in our network and he/she may not bill us, you should obtain a fully itemized bill prepared by the provider that contains the information referenced in Section 7 of the brochure-Filing a claim for covered services.
  • You do not need to fill out a claim form, except once a year for each member for whom you file a claim. We need this information to make sure we have a current address and other insurance information for you.

Outside the United States:

Complete an online claim form (Click here to download form). Be sure to indicate member name, address, dependent name if applicable, describe sickness or accident, physician’s name and address, if not provided on the bill, sign and date the form.

If the bill you have from your foreign provider is not fully itemized, please provide the following information with your claim. Please try not to write information on the bill.

  • Patient name
  • Subscriber ID number
  • Provider name and address
  • Dates of service
  • Diagnosis or a description of your symptoms (not required for prescription medicine receipts)
  • A brief description of each service or supply
  • Charge for each service or supply

You may submit your claim by: · 

  • Mailing it to:

Foreign Service Benefit Plan
1620 L Street, NW
Suite 800
Washington, DC 20036-5629.

Do not mail to us in care of Department of State (Diplomatic Pouch Mail). This will delay your claim substantially.  

If you have questions regarding your Benefits or Claims, please send them securely via our FSBP Benefit/Claims Questions Form.

If you are an overseas health care facility, please click here  

New Members

FAQs (18)

If I have the Foreign Service Benefit Plan do I need the medical assistance coverage?

Your FSBP membership provides coverage anywhere in the world, so you may elect Plan C that excludes medical coverage when purchasing this travel insurance plan. Unlike FSBP, Plan C provides emergency evacuation back to the U.S. or home residence, repatriation of remains, and 24-hour accidental death coverage. FSBP will cover emergency medical evacuation to the nearest treatment facility, which may not be in the U.S. or area of home residence; FSBP does not cover repatriation of remains or 24-hour accidental death coverage.

What information should I include when I submit a claim?

If the bill from your provider is not fully itemized, please provide the following information on a separate sheet of paper submitted with your claim and the bill:

  • Patient name, date of birth, address, phone number, and relationship to enrollee.
  • Patient’s Plan identification number.
  • Name, address, and tax identification number of the person or company providing the services or supplies.  We do not need the tax ID number for providers outside the U.S.
  • Date(s) of service, or date(s) supplies were furnished.
  • Diagnosis or a description of your symptoms (not required for prescription medicine receipts).
  • Charge for each service or supply.
  • A brief description of each service or supply.
  • If you have another health plan as your primary payor, you must send a copy of the explanation of benefits (EOB) you received from that payor (for example, the Medicare Summary Notice).
  • Bills for private duty nursing care must show that the nurse is a Registered Nurse (R.N.) or Licensed Practical Nurse (L.P.N.). You also should include the initial history and physical, treatment plan indicating expected duration and frequency from your attending physician or other health care professional, and notes from the nurse.
  • Claims for rental or purchase of durable medical equipment must include the purchase price, a prescription, and a statement of medical necessity including the diagnosis and estimated length of time needed.
  • Claims for dental services submitted to FSBP must include a copy of the dentist’s itemized bill (including the required information listed above) and the dentist’s Federal Tax ID Number. We do not have separate dental claim forms.
How do I submit a claim online?

The process to submit a claim online is simple: login to the AFSPA Member Portal with your username and password. Once inside the portal, scroll down to the FSBP section. Click on the “Secure Docs” tab on the right and select “Submit A Claim.” Follow the screen prompts to upload your PDF claim documents. You have the option to include questions or comments, or to send your claim to a specific Health Benefits Officer. Please ensure your name and member ID number appear on the claim. 

If you are serving overseas, note that using State Department mail (Pouch Mail) will significantly delay your claim’s processing.

How do I find an in-network provider?

Visit the FSBP provider search page. Choose the appropriate link: either the “Aetna Choice POS II (Open Access)” link, which will take you to the Aetna network provider search and should be used by most of our enrollees; or, the “NetCare-Guam” link, which will take you to the Guam provider search. The “NetCare-Guam” link should ONLY be used if you are looking for a provider in Guam. All other locations should use the Aetna link. In either case, enter your search terms (zip code and provider name or specialty, or just zip code) and click “Go.”  

How can my provider verify my enrollment under the FSBP?

The provider should use the website www.directprovider.com; this website is listed on the front and back of your ID card. They can also dial (202) 833-5751.

What is the calendar year deductible?
  • For Self Only (401) enrollment, the deductible is $300 for in-network providers (including Guam) and providers outside the U.S., and $400 for out-of-network provides (including Guam).
  • For Self Plus One (403) enrollment, the deductible is $600 for in-network providers (including Guam) and providers outside the U.S., and $800 for out-of-network providers (including Guam).
  • Under a Self and Family (402) enrollment, the deductible is $600 for in-network providers (including Guam) and providers outside the U.S., and $800 for out-of-network providers (including Guam).

Once your deductible is satisfied, you have “Catastrophic Protection.” You can think of this as a ceiling on your out-of-pocket expenses. For those services charging coinsurance, rather than a copay, FSBP pays 100% of the Plan allowance for the remainder of the calendar year when payments exceed $5,000 for Self Only enrollment or $7,000 per person for Self Plus One or Self and Family for in-network providers and providers outside the United States and Guam.  For out-of-network providers on services charging coinsurance, the corresponding limits are $7,000 for Self Only and $9,000 for Self Plus One or Self and Family.  There are some expenses that do not fall under this rule; see your Plan Brochure, Section 4, Your Costs for Covered Services. 

I need to update my address. How can I do that online?

You can update your address in the AFSPA Member Portal.  Login, or register if you are a first-time user. Go to Member Profile, and select the “click to update” button.  Then enter the desired information, and click save.   

I'm currently overseas and in need of a second opinion. What are my options for seeing another provider?

FSBP has a special arrangement with the e-Cleveland Clinic to provide our members with the option of a second opinion for certain diagnoses received from a foreign provider. The Overseas Second Opinion benefit provides access to nationally-recognized specialists for a second opinion via the e-Cleveland Clinic. Once you obtain the second opinion, you choose whether to proceed with the original course of treatment, seek out another opinion, or arrange care with an alternate physician. To determine if you are eligible to participate, e-mail the Plan at [email protected].  

If you would like to see a second provider of your choosing while serving overseas, the consultation and any tests or services they require will be covered in the same way as any overseas provider. See Overseas in All About FSBP

What does the blue dot mean next to my doctor's name in the online search? Or, what is the Aexcel network?

FSBP provides access to Aetna’s Aexcel specialists network. Aexcel is a designation for doctors and doctor groups in 12 medical specialty areas:

  • Cardiology
  • Obstetrics and gynecology
  • Cardiothoracic surgery
  • Orthopedics
  • Gastroenterology
  • Otolaryngology/ENT
  • General surgery
  • Plastic surgery
  • Neurology
  • Urology
  • Neurosurgery
  • Vascular surgery

Doctors with the Aexcel designation will have a blue star next to their listing in the provider search results or you may choose the option to “Show Only Aexcel Providers” when you submit your search terms. The Evaluation Standards are:

  • Volume: In order to compare like practices, Aetna first evaluates volume by identifying doctors who have managed at least 20 episodes of care for Aetna members over the past three years.
  • Clinical Performance: Doctors must meet standards in one of five categories.  Those categories are (1) use of technology; (2) alignment with Institutes of Quality®; (3) certification by an external entity such as the National Committee for Quality Assurance; (4) performance-based improvement model; or (5) claim-based measures.
  • Efficiency: Aetna examines what these doctors charge Aetna members for services and how many and what types of services they perform.  Aetna considers all costs of care, the number of patients served with chronic or complex conditions, and risk-adjustment factors like age, gender, and disease risk.

What if a specialist does not have a blue star? This does not mean the doctor does not provide quality services. It could be that Aetna does not have enough information available to evaluate a particular doctor or the doctor’s specialty is not one of the 12 specialty categories. An Aexcel designation is not a guarantee of service quality or treatment outcome. Therefore, the Aexcel designation should not be the only reason for choosing a specialty doctor. The Aexcel designation is only a guide, and all ratings have a chance for error.

Where can I find a list of participating pharmacies?

We have a list of participating pharmacies here. You will also find this list under “Helpful Links.”

Where can I find the drug formulary?

For the complete drug formulary and to compare drug prices please visit the co-branded website. By clicking on the “Go” button in the middle box under Open Enrollment Information, both current members and prospective members can find out information on the Plan’s prescription benefits (retail, home delivery and specialty), search for a nearby participating pharmacy, compare prescription costs, review the Plan’s formulary and utilize the Savings Advisor tool.

For more information, please see the video below that explains generics and formularies.

How do I contact Express Scripts directly?

Express Scripts can be contacted directly by phone for any questions you may have:

  • Member Services – (800) 818-6717
    • If the 800 number does not work for you from outside the 50 United States, call Express Scripts collect at (724) 765-3077 or (724) 765-3074.
  • TTY – (800) 899-2114
  • Accredo, an Express Scripts Specialty Pharmacy – (800) 922-8279
I'm having trouble paying for my prescriptions. What do I do?

There are two options you can explore: the My Rx Choices tool, and the Extended Payment Plan.

My RX Choices is part of the co-branded website and app. You simply enter the medication you were prescribed and read about lower-cost alternatives for the same drug. Use this information to discuss lower-cost medications that might be appropriate for your condition with your prescriber.

The Extended Payment Plan allows you to pay for your home delivery medications over three installments, via credit or debit card.  There’s no waiting – medications are shipped as soon as the first payment is received. When you enroll in EPP, it applies to every home delivery prescription for you and your eligible dependents. To enroll or learn more, you can call Express Scripts at (800) 818-6717, or enroll at the website or app. Here’s how:

  1. Under “My Account,” select “Edit Payment Information” from the drop-down menu.
  2. Under “Your Information” select “Payment Information.”
  3. Then, click on “Edit Information.”
  4. Next to “Extended Payment Program,” you will see a link to “Learn More.” 
I've heard some medications are now available for free. Is this true? What medications are they?

Several medications are now available with no cost-sharing for you. They are not technically “free” because the Plan pays full cost for them; thus, for members there is no out-of-pocket cost.

These medications include:

  • FDA-approved women’s contraceptives, including oral and injectable contraceptives, cervical caps, diaphragms, IUDs, vaginal rings, and hormonal patches.
  • FDA-approved tobacco cessation drugs, both prescription-only and over-the-counter (a prescription from your provider is required for reimbursement).
  • Medicines to promote better health recommended under the Affordable Care Act and that have an “A” or a “B” rating from the U.S. Preventive Services Task Force.
Can I obtain discounts on non-covered drugs? How?

Certain non-covered prescription drugs can be obtained at a discounted price through the Express Scripts Pharmacy. These may include Renova, a dermatological drug; Propecia, a cosmetic drug; and erectile dysfunction agents.

If you use a non-covered prescription drug and you want to learn whether it falls into this category, as well its discounted price, call Express Scripts at (800) 818-6717. To order an eligible medication, you need to submit the prescription with a home delivery order form and payment for the full discounted price.

As a non-FEHB benefit, you cannot file an FEHB disputed claim about any drugs obtained via this program. Further, the price you pay for any drug in this program is separate and apart from your FSBP premium, deductible, copayments, or catastrophic protection out-of-pocket maximums.    

Why does my medication require prior authorization?

Your safety is the top concern of both Express Scripts and FSBP. We require prior authorization of certain medications as a safety measure for you to establish the medical necessity of your use of the drug. Examples of drug categories requiring prior authorization include, but are not limited to, growth hormones, certain hormone therapies, interferons, erythroid stimulants, anti-narcoleptics, sleep aids, migraine medication, weight loss medications, opioids, and oncologic agents. The review of your prior authorization request uses Plan rules based on FDA-approved prescribing and safety information, clinical guidelines, and uses that are considered reasonable, safe, and effective. Additionally, there are some medications that may be covered with limits (for example, only for a certain amount or for certain uses) unless you receive approval through a coverage review.

Contact Express Scripts Member Services directly if you have questions about, or need to obtain, prior authorization for a medication: (800) 818-6717.

I take Plavix or Warfarin. What do I need to know? Or, I'm interested in the

FSBP’s prescription drug coverage includes the Personalized Medicine Program, which incorporates pharmacogenetics testing to optimize drug therapies for certain conditions. At this time, the program is available – at no extra cost - to patients taking Plavix or Warfarin.  It requires no action on your part.

The FDA recommends pharmacogenetics tests to help doctors prescribe the most appropriate drug and dosage for each patient. First, a pharmacist from Express Scripts contacts your doctor to see if it is appropriate for you to participate in the testing. If your doctor agrees, the pharmacist will contact you to let you know that testing is available and, if you agree to it, arrange to complete the test. Results will be sent directly to your doctor and to a specially trained Express Scripts pharmacist. Ultimately, your doctor decides which drug and dose is best for you.    

What do I do if I am overseas and do not live near one of the direct billing healthcare facilities?

FSBP was designed to make it easy for our members to receive the healthcare they need while overseas - anywhere in the world.  Simply see the healthcare provider of your choice, pay your bill, and send us an itemized receipt along with the contact information of the provider.  No translation or currency exchange information is necessary.  (See Claims for more detailed instruction.)

 

FORMS & BROCHURES (15)

Form

Description

Action

FSBP Claim Form
FSBP Claim Form
FEHBP Urine Drug Testing Coverage
FEHBP Urine Drug Testing Coverage
Preventing Medical Mistakes and Member Rights and Responsibilities
Preventing Medical Mistakes and Member Rights and Responsibilities
Stop Health Care Fraud
Stop Health Care Fraud
FSBP Summary of Benefits and Programs 2016
FSBP Summary of Benefits and Programs 2016
FSBP Summary of Benefits Coverage (SBC) 2016
FSBP Summary of Benefits Coverage (SBC) 2016
FSBP Uniform Glossary
FSBP Uniform Glossary
How to Read Your Explanation of Benefits (EOB)
How to Read Your Explanation of Benefits (EOB)
FSBP Summary of Benefits Coverage (SBC) 2015
FSBP Summary of Benefits Coverage (SBC) 2015
Medicare D
Medicare Part D Notice
FSBP Notice of Privacy Practices
FSBP Notice of Privacy Practices
FSBP Benefit Brochure 2017
FSBP Benefit Brochure 2017
FSBP Benefit Brochure 2016
FSBP Benefit Brochure 2016
Enrollment Information Update
Enrollment Information Update Request. Report a lost ID card, request a new ID card, update other information etc.
FSBP Electronic Funds Transfer (EFT) Form
FSBP Electronic Funds Transfer (EFT) Form